Cookie Policy
Last Updated: March 20, 2026
Introduction
This Cookie Policy explains how NamedClearly ("we," "our," or "us") uses cookies and similar technologies on our website and practice management platform.
What Are Cookies?
Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.
Types of Cookies We Use
Essential Cookies
These cookies are necessary for the website to function and cannot be switched off:
- Authentication Cookies: Required for user login and session management
- Security Cookies: Required for security features and fraud prevention
- Compliance Cookies: Required for audit logging and compliance tracking
Functional Cookies
These cookies enable enhanced functionality:
- Preference Cookies: Remember your preferences and settings
- Language Cookies: Remember your language preference
- Theme Cookies: Remember your dark/light mode preference
Analytics Cookies
These cookies help us understand how visitors use our website:
- Usage Analytics: Track page views, user interactions, and feature usage
- Performance Analytics: Monitor website performance and errors
- Conversion Analytics: Track conversion rates and user journeys
Marketing Cookies
These cookies are used to deliver relevant advertisements:
- Advertising Cookies: Track your interests and show relevant ads
- Social Media Cookies: Enable social media sharing features
Compliance-Related Cookies
Audit Logging Cookies
- Purpose: Track user actions for HIPAA audit logging
- Data Collected: User ID, timestamp, action type, IP address
- Retention: 6 years (as required by HIPAA)
- Opt-Out: Cannot be disabled (required for compliance)
Security Cookies
- Purpose: Maintain secure sessions and prevent fraud
- Data Collected: Session tokens, security flags
- Retention: Session duration
- Opt-Out: Cannot be disabled (required for security)
Third-Party Cookies
AI Provider Cookies
- Purpose: Enable AI-powered features
- Providers: OpenAI, Anthropic, etc.
- Data Collected: Usage data, feature interactions
- Opt-Out: Can be disabled in privacy settings
Analytics Cookies
- Purpose: Website analytics and performance monitoring
- Providers: Google Analytics, etc.
- Data Collected: Anonymous usage data
- Opt-Out: Can be disabled in cookie preferences
Cookie Management
Browser Settings
You can control cookies through your browser settings:
- Chrome: Settings > Privacy and Security > Cookies
- Firefox: Options > Privacy & Security > Cookies
- Safari: Preferences > Privacy > Cookies
- Edge: Settings > Privacy > Cookies
Note: Disabling essential cookies may affect website functionality.
Cookie Preferences
You can manage cookie preferences through:
- Cookie Banner: Accept or reject non-essential cookies
- Privacy Settings: Manage cookie preferences in your account settings
- Opt-Out Tools: Use browser extensions or opt-out tools
Cookie Retention
Session Cookies
- Duration: Until browser is closed
- Purpose: Maintain session state
Persistent Cookies
- Duration: Varies by cookie type (30 days to 2 years)
- Purpose: Remember preferences and settings
Compliance Cookies
- Duration: 6 years (as required by HIPAA)
- Purpose: Audit logging and compliance
International Users
GDPR Compliance
If you are located in the EU:
- Consent Required: We require consent for non-essential cookies
- Right to Withdraw: You can withdraw consent at any time
- Cookie Information: Clear information about cookie purposes
- Opt-Out: Easy opt-out mechanisms
California Privacy Rights
If you are located in California:
- Do Not Sell: We do not sell personal information
- Opt-Out Rights: You have the right to opt-out of certain data uses
- Cookie Disclosure: Clear disclosure of cookie usage
Updates to This Policy
We may update this Cookie Policy from time to time. We will:
- Notify you of material changes
- Update the "Last Updated" date
- Provide clear notice of changes
Contact Us
Privacy Questions:
- Email: privacy@[organization].com
Cookie Questions:
- Email: cookies@[organization].com
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